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Registration and login are required to submit items online and to check the status of current submissions.
Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The manuscript has not been previously published, nor is it under evaluation by another journal.
- The submited file is an OpenOffice and Microsoft Word format.
- The text is single-spaced, uses a 12-point font; all illustrations, figures, and tables are placed at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
Copyright Notice
Archive of Clinical Cases is protected by copyright and may be used in accordance with copyright and other applicable laws. Content available at www.clinicalcases.eu and our digital applications is intended for personal noncommercial use.
Authors who submit a manuscript for publication in Archive of Clinical Cases agree to the following terms: a. Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgement of the work's authorship and initial publication in this journal. b. Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgement of its initial publication in this journal. c. Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) only after the final version of the manuscript was accepted and published, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access). d. It is compulsory that before submission authors ensure that their work was not published in any other medical journals or pending acceptance for publication and that "Archives of Clinical Cases" is the only beneficiary at that moment if their work/case will be accepted by us.
Guidelines for linking to www.clinicalcases.eu a. The main purpose of the site linking to the Archive of Clinical Cases’s site should be educational. b. Links should be made to the Archive of Clinical Cases’s home page (www.clinicalcases.eu) or to the article’s abstract. c. It is forbidden to use the Archive of Clinical Cases’s cover by outside organizations unless permission has been granted in advance, notifying our Secretary. d. Material owned by the Archive of Clinical Cases (including the name, logo, cover, and text) may not be used in any manner that may induce the idea or suggest that the Archive of Clinical Cases is in some way recommending a specific company, product or service. e. You must not use or allow others to access or use, all or any part of our Site or the contents and/or applications on it for commercial purposes without our permission. To seek permission to do anything prohibited by or not contained in these TERMS, or which requires our prior consent or agreement, you can contact us.
Privacy Statement
The names and addresses entered in this journal site will be used exclusively for the stated purposes of this journal and will comply with national legislation on data protection and with the European Union’s General Data Protection Regulation (the ‘GDPR’) that went into effect on May 25, 2018.
Our Site is not intended for children. We do not knowingly collect or maintain the personal information of children under the age of 18. If you are under the age of 18, please do not access our Site at any time or in any manner. We will take appropriate steps to delete the personal information of persons under the age of 18.
Information We May Collect about You
We will collect any information that you provide to us when you:
- submit correspondence to us via our Site;
- register for an account with us or update your profile details;
- submit, edit or review a manuscript depending on whether you are a Submitting Author or Editor or Reviewer;
- subscribe to our mailing list;
- “follow”, “like”, post to or interact with our social media accounts (Facebook or Twitter).
The information you provide to us will include (depending on the circumstances):
- Identity and contact data: title, names, professional addresses, professional email address and professional phone number;
- Account profile data: if you are registering for an account you will also provide a username, password (which can be changed upon your wish), ORCID ID and optional information about your academic and work history, references and any other such similar information as may be required;
- Conflicts of Interest: if you are a Submitting Author, Editor or Reviewer you are obliged to disclose any Conflicts of Interest you may have in relation to the work you are submitting or which you have been assigned to edit or review. Some of the information you disclose may constitute your Sensitive Personal Data.
Information We Receive from Third Parties
In certain circumstances, it is possible that we will receive personal data about you from third parties. For instance:
- ORCID ID: if you are a Submitting Author using the manuscript tracking system to submit a manuscript, you will be required to provide your ORCID ID. By providing your ORCID ID you are authorizing that third-party provider to display certain information about you in accordance with your ORCID account settings;
- Plagiarism checking services: we also use third-party providers to verify information provided by you via your account, including via any articles you submit to us for publication. We use Turnitin and PlagScan software to detect similarities in submitted manuscripts. We also use other third-party databases or websites to confirm your publication history to prevent duplicate submission (including Google, Web of Science/Clarivate Analytics, Scopus, PubMed, and other International Databases).
How We Use Information about You
The information about you will be used for:
- To register you as a user (author/reviewer/editor/reader): when you sign up to use the manuscript processing system, we will use the personal details provided by you;
- To permit your access when using the manuscript tracking system. This way, you will be able to submit a manuscript, to receive notification about the manuscript status or about changes in our Terms of Service or Editorial Policies, asking to review, edit, to upload a revised manuscript, to communicate with the editors.
How We Look after Your Information and How Long We Keep It for
We follow the privacy policy of “privacy by design” by minimizing the amount of personal data we hold about you. Our purpose and actions are targeted to protect your information against any unauthorized access, such as:
- ensuring the physical and digital security of our equipment, electronic system and software by using firewalls, password protection and encryption;
- limiting the access to your personal information to persons of the editorial staff who use it in the course of their work.
We will retain personal information about you for as long as it is necessary in order to provide you with the services that you have requested from us. Upon your request, we can delete your account and erase the information about you, provided when registering.
Help Keep Your Information Safe
You can also contribute in keeping safe your information by:
- composing a strong password or by changing it every 3 months; we also recommend to avoid using the same password for different accounts;
- protecting your login credentials and password and not sharing them with others;
- when using a shared computer, logging out every time you leave the computer is safer;
- informing us in case you suspect a violation of your account.
Your Rights to the Information We Hold about You
Regarding the information that we hold about you, there are some rights, as follows:
- you have the right to be informed about the way in which we use your personal information, protecting your privacy;
- you have the right to ask us not to process your personal data for marketing purposes;
- you have the right to request full access to the personal information that we hold about you; you may also request and receive a copy of any personal information we hold about you;
- you have the right to request us to correct or rectify any inexact information that we hold about you;
- in specific circumstances, you have the right to ask us to stop processing information about you;
- you have the right to withdraw your consent for our use of your information in reliance of your consent; also, you have the right to ask us to limit or to stop processing and/or delete the information that we hold about you.
Still, it is possible that we may need to keep some personal information for our own records.
Should you want to, you may exercise your rights above by contacting the journal via “Contact Us” section.
Changes to This Privacy Policy
It is possible that we make changes to this Privacy Policy. These changes will posted or the Journal’s website and/or notify you by e-mail.
Personal information that we hold about you must be accurate and permanently updated.